CINF Timelines

Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec

January (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
January	Find CINF Luncheon Speaker for Spring ACS Meeting			CINF	Executive/Chair
January	Order Past Chair Pin from ACS Online Store	CINF Chair	CINF Past-Chair	CINF	Executive/Chair
January	Division Annual Report packets mailed to CINF Chair	CINF Secretary	ACS	ACS	Executive/Secretary
January (1st week)	Meeting Room Assignments Ready for Spring ACS Meeting	ACS	CINF Chair & CINF Program Chair	ACS	Program/Chair
January (1st week)	Meeting Room Assignments Ready for Fall ACS Meeting	ACS	CINF Chair & CINF Program Chair	ACS	Program/Chair
January (1st week)	Fall Meeting Call for Papers and Meetings Calender Published in C&EN and on the web ACS	ACS	ACS Program Chair	ACS	Program/Chair
January (1st week)	Spring Final Program Due	ACS Program Chair	ACS Meetings Dept.	ACS	Program/Chair
January (2nd week)	Finalize fundraising to support CINF Social Events at Spring ACS Meeting	CINF Chair-Elect	CINF Chair	CINF	Executive/Chair-Elect
January (2nd week)	Future Program announcements	CINF Program Chair	ACS Meetings Office	ACS	Program/Chair
2 months prior to Spring Conference	Treasurer contacts organizers and announce available of travel funds and deadlines for registration	CINF Treasurer		CINF	Executive/Treasurer
January (late-)	Deadline for Receipt of Menu Selection to ACS	CINF Chair	ACS Meeting Planner	ACS	Executive/Chair
January (mid- to late-)	Division Officer's Training Conference	ACS	CINF Chair-Elect, Secretary/Treasurer (alternating years) and/or Membership Chair	ACS	Executive/Chair
January (mid-month)	Nov/Dec Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair
Spring ACS National Meeting	Deadline for receipt of applications (submission of abstracts), Company-sponsored CINF Scholarships - Closing of OASYS of an ACS National Meeting (short abstract)
January (mid-month)	Jan/Feb Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair
January (mid-month)	Preliminary program for Spring ACS Meeting published in C&EN and on the web	ACS	ACS Members	ACS	Program/Chair
January 31st	CINF Functionary Annual Reports due for Previous Calendar Year	CINF Functionaries	CINF Secretary	CINF	/Functionary

February (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
February or March	OASys opens to public	ACS M&E	CINF Program Chair	ACS	Program/Chair
February	Financial Report Completed for Previous Calendar Year	CINF Auditor	ACS & CINF Treasurer	ACS	Executive/Treasurer
February	Financial Reports due for Previous Calendar Year	CINF Treasurer	CINF Auditor	CINF	Executive/Treasurer
4-6 weeks before Spring meeting	Information for Sponsor signs for Spring Meeting	CINF Chair Elect	CINF Fundraising Chair	CINF	Executive/Chair-Elect
4-6 weeks before Spring meeting	Information for Sponsor signs for fall Meeting	CINF Chair Elect		CINF	Executive/Chair-Elect
3 weeks before Spring ACS Meeting	CINF Functionaries submit reports for Spring ACS Meeting to CINF Chair	CINF Functionaries	CINF Chair	CINF	Executive/Chair
Late February	Deadline for Final Meal Count(s)/Guarantee(s)	CINF Chair	ACS Meeting Planner	ACS	Executive/Chair
2 weeks before Spring ACS Meeting	Executive Committee Meeting agenda for Spring ACS Meeting distributed	CINF Chair	CINF Functionaries	CINF	Executive/Chair
Spring ACS National Meeting	Selection of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting
February 1st	Deadline for receipt of applications, Lucille Wert Scholarship Award - in the year the award is to be made	ACS Members & CINF Awards Committee?		CINF	Awards/Chair
February 15th	Division Annual Allotments Available upon Receipt of Secretary/Treasurer Annual Reports from Previous Calendar Year	CINF Secretary & CINF Treasurer	ACS Office of Divisional Activities	ACS	Executive/Secretary & Treasurer
February 15th	Form 1099 submitted to IRS on award income earned by domestic recipients during previous calendar year	CINF Treasurer	Internal Revenue Service	CINF	Executive/Treasurer
Mid February	Call for papers for Fall ACS Meeting published in C&EN			ACS	Program/Chair

March (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
Spring ACS National Meeting	Selection and Announcement of CINF Meritorious Award Recipient			CINF	Awards/Chair
Spring ACS National Meeting	Selection of Lucille Wert Scholarship Award Recipeint - in the year the award is to be made			CINF	Awards/Chair
Saturday before start of Spring ACS Meeting (usually late March)	CINF Executive and CINF Committee Meetings at the Spring ACS Meeting	CINF Functionaries & Committee Members	CINF Functionaries & Committee Members	CINF	Executive/Chair
1 week prior to Spring Conference	Treasurer provides list of division sponsored registration for Programs, CINF Chair and ACS Department of Meetings & Exposition Services	CINF Treasurer	CINF Chair	CINF	Executive/Treasurer
Saturday before start of Spring ACS Meeting (usually late March)	Divisional Officer's Caucus	ACS Office of Divisional Activities	CINF Officers	ACS	Executive/Chair
Spring ACS National Meeting Division Luncheon	Presentation of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting
Monday of Spring ACS Meeting (usually late March)	End CINF Luncheon Ticket Sales at Noon; Submit Final Headcount to ACS Headquarters Station so that reservation can be revised as needed with restaurant serving lunch	CINF Members	CINF Chair	CINF	Executive/Chair
Mid-February to Early March every 2 or 3 years	Patterson-Crane Award Jury (held in Columbus, OH)	CINF Chair	ACS Columbus-Dayton Sections	ACS Columbus-Dayton Sections	Executive/Chair
Sunday morning of Spring ACS Meeting (usually late March)	Pick up CINF Luncheon Tickets to sell to members (note: tickets printed exceed max. number submitted in room reservation request by Chair).	ACS Headquarters Office at Conference	CINF Chair	ACS	Executive/Chair
Sunday of Spring ACS Meeting (usually late March)	Committee on Meetings & Expositions Open Meeting	ACS	CINF Program Chair	ACS	Executive/Chair
Sunday of Spring ACS Meeting (usually late March)	Committee on Divisional Activities Open Meeting	ACS	CINF Officers?	ACS	Executive/Chair
Monday of Spring ACS Meeting (usually late March)	Newsletter Editor's Workshop	ACS	CINF Editors	ACS	Executive/Chair
Monday of Spring ACS Meeting (usually late March)	CINF Business Meeting	CINF Chair	CINF Members	CINF	Membership/Chair
Tuesday of Spring ACS Meeting (usually late March)	CINF Luncheon. Give CINF Meritorious Award winner(s) plaque and pin to CINF Past-Chair	CINF Chair	CINF Past-Chair	CINF	Executive/Chair
Tuesday evening of Spring ACS Meeting (usually late March)	CINF Reception (Optional)	CINF Chair	CINF Members	CINF	Executive/Chair
Wednesday of Spring ACS Meeting (usually late March)	Meetings & Expositions and Program Chair's Luncheon	ACS	CINF Program Chair	ACS	Executive/Chair
5 months prior to Fall Conference	Assistant Chair Programs committee provides treasurer with lists of organizers	CINF Program Assistant Chair	CINF Treasurer	CINF	Program/Assistant Chair
At the Spring Conference	Treasurer provides contact information to ACS Department of Meetings & Exposition Services in case of problems with guest registrations	CINF Treasurer	ACS Department of Meetings	CINF	Executive/Treasurer
Sunday evening of Spring ACS Meeting (usually late March)	CINF Welcoming Reception	CINF Chair	CINF Members	CINF	Executive/Chair
Usually late March or early April	Spring National ACS Meeting	ACS	ACS Members	ACS	Program/Chair
Late February or early March	Final program for Spring ACS Meeting published in C&EN	ACS	ACS Members	ACS	Program/Chair
March 1st	Deadline for receipt of nominations, CINF Meritorious Award - in the year the award is to be made	CINF Members	CINF Awards Chair	CINF	Awards/Chair
March 15th	Forms submitted to IRS on award income earned to non-resident aliens during previous calendar year	CINF Treasurer	Internal Revenue Service	CINF	Executive/Treasurer
March 15th	CINF Division Annual Report from Previous Calendar Year due to ACS Headquarters	CINF Secreatry	ACS Office of Divisional Activities	CINF	Executive/Secretary

April (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
Early April	Room Reservations for Committee Meetings and Social Events at Fall ACS Meeting	CINF Chair	ACS	ACS	Executive/Chair
Fall ACS National Meeting	Deadline for receipt of applications (submission of abstracts), Company-sponsored CINF Scholarships - Closing of OASYS of an ACS National Meeting (short abstract) and one month after closure of OASYS (long abstract)
3rd week in April	Abstracts for Fall ACS Meeting due (OASys public close date)	CINF Speakers for Fall ACS Meeting	CINF Symposia Chairs & OaSys	ACS	Program/
April 1st	Nominations for Chair-Elect (for following calendar year), Treasurer or Secretary (for following two calendar years, positions elected in alternate years), Councilor and Alternate Councilor (for following three calendar years)	CINF Nomination Committee of CINF Members?	CINF Nominations Chair	CINF	Nominating/Chair
April 7th	Reports due from Symposia Chairs for sessions receiving an ACS Corporation Associates Grant	CINF Symposia Chairs	CINF Chair-Elect	CINF	(same every year)/
April 15th	Call for applications, Company-sponsored CINF Scholarships - for Fall ACS National Meeting
April 15th	ACS Corporation Associates Proposals due for Fall ACS Meeting	CINF Symposia Chairs	CINF Chair-Elect	CINF	Executive/Chair-Elect
April 15th	Submit Final Reports to ACS Corporation Associates for grants awarded for Spring ACS Meeting	CINF Chair-Elect	ACS Corporation Associates	ACS Corp. Associates	Executive/Chair-Elect
April 15th	Nominees' Biographical Information and Statement due	CINF Nominations Chair	CINF Secretary	CINF	Nominating/Chair

May (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
May	Fall Symposia Highlights due	CINF Program Chair	ACS Meetings Office	ACS	Program/Chair
2nd week in May	Fall ACS Meeting Preliminary Program due	CINF Program Chair	ACS	ACS	Program/Chair
Mid-May	Mar/Apr Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair
4th week in May	Fall ACS Meeting Final Program due	CINF Program Chair	ACS	ACS	Program/Chair
Spring ACS National Meeting Division Luncheon	Distribution of press release, Company-sponsored CINF Scholarships - four weeks after the ACS National Meeting at which the scholarships were awarded
On or before May 1st	ACS Corporation Associates Grant Requests due for Fall ACS Meeting	CINF Chair-Elect	ACS Corporation Associates	ACS Corp. Associates	Executive/Chair-Elect
May 15th	Distribution of press release, CINF Meritorious Award - in the year the award is made			CINF	Awards/Chair
May 15th, tentative	Award Presentation, Lucille Wert Scholarship - TBA: Regional or National ACS Meeting in the year following the Spring ACS National Meeting			CINF	Awards/Chair
May 15th	Distribution of press release, Lucille Wert Scholarship Award - in the year the award is made			CINF	Awards/Chair
May 15th	Federal Income Tax Return submitted by Treasurer	CINF Treasurer	Internal Revenue Service	IRS	Executive/Treasurer
May 31st	Order CINF Meritorious Award Plaque for presentation at the Fall ACS Meeting - in the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair
May 31st	Order Meritorious Award Plaque - in the year the award is made			CINF	Awards/Chair
May 31st	Order Herman Skolnik Award Plaque - in the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair

June (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
June	Find CINF Luncheon Speaker for Fall ACS Meeting	CINF Chair	CINF Chair	CINF	Executive/Chair
June (2nd week)	Future Program Announcements	CINF Program Chair	ACS Meetings Office	ACS	Program/Chair
June (2nd week)	Finalize fundraising to support CINF Social Events at Fall ACS Meeting	CINF Chair-Elect	CINF Chair	CINF	Executive/Chair-Elect
2 months prior to Fall Conference	Treasurer contacts organizers and announce available of travel funds and deadlines for registration.	CINF Treasurer		CINF	Executive/Treasurer
Late June	Deadline for Receipt of Menu Selection to ACS	CINF Chair	ACS Meeting Planner	ACS	Executive/Chair
June 1st	Deadline for receipt of nominations, Herman Skolnik Award - in the year preceding the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair
June 1st	Election Ballots mailed to CINF Members and Affiliates	CINF Secretary	CINF Members & Affiliates	CINF	Teller/Chair
Mid-June	Preliminary Fall ACS Program published in C&EN and on the web	ACS	ACS Members	ACS	Program/Chair

July (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
Fall ACS National Meeting	Herman Skolnik Award Presentation	CINF Awards Chair		CINF	Awards/Chair
Early July	San Diego Call for Papers and Meetings Calendar Published in C&EN and on the web	ACS	CINF Program Committee	ACS	Program/Chair
3 weeks before Fall ACS Meeting	CINF Functionaries submit reports for Fall ACS Meeting	CINF Functionaries	CINF Chair	CINF	Executive/Chair
2 weeks before Fall ACS Meeting	Draft CINF Budget for following calendar year distributed	CINF Chair-Elect	CINF Functionaries	CINF	Executive/Chair
2 weeks before Fall ACS Meeting	Executive Committee Meeting agenda for Fall ACS Meeting distributed	CINF Chair	CINF Functionaries	CINF	Executive/Chair
Late July	Final Fall ACS program published in C&EN	ACS	ACS Members	ACS	Program/Chair
Late July	Deadline for Final Meal Count(s/Guarantee(s)	CINF Chair	ACS Meeting Planner	ACS	Executive/Chair
Late July or Early August; every 2 years	Teaching Chemical Information Workshop (at BCCE)	CINF Education Chair	ACS Members	ACS Division of Chemical Education	Education/Chair
Fall ACS National Meeting	Selection of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting	CINF + Company			Awards/Chair
Mid-July	May/June Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair

August (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
August	Committee Chairs/Members selected for following calendar year	CINF Functionaries & CINF Committee Chairs	CINF Chair & CINF Chair-Elect	CINF	Executive/Chair
Sunday of Fall ACS Meeting (usually late August)	CINF Welcoming Reception	CINF Chair	CINF Members	CINF	Executive/Chair
Friday before start of Fall ACS Meeting	CINF Planning Meeting at Fall ACS Meeting	CINF Chair	CINF Planning Committee Members	CINF	Executive/Chair
Saturday before start of Fall ACS Meeting (usually late August)	CINF Executive and CINF Committee Meetings at the Fall Meeting	CINF Functionaries & Committee Members	CINF Functionaries & Committee Members	CINF	Executive/Treasurer
Saturday before start of Fall ACS Meeting (usually late August)	Committee on Divisional Activities -- Subcommittee Meetings	ACS	CINF Participants	ACS	Executive/Chair
Saturday before start of Fall ACS Meeting (usually late August)	Divisional Officer's Caucus	ACS Office of Divisional Activities	CINF Officers	ACS	Executive/Chair
Saturday before start of Fall ACS Meeting (usually late August)	Divisional Officer's Group Reception/Dinner (DOG Dinner)	ACS Office of Divisional Activities	CINF Officers	ACS	Executive/Chair
Sunday-Thursday; usually held late August	Fall National ACS Meeting	ACS	ACS Members	ACS	Executive/Chair
Sunday morning of Fall ACS Meeting (usually late August)	Pick up CINF Luncheon Tickets to sell to members (note: tickets printed exceed max. number submitted in room reservation request by Chair).	ACS Headquarters Office at Conference	CINF Chair	ACS	Executive/Chair
Sunday of Fall ACS Meeting (usually late August)	Committee on Meetings & Expositions Open Meeting	ACS	CINF Program Chair	ACS	Executive/Chair
Sunday of Fall ACS Meeting (usually late August)	Teaching Chemical Information Workshop (at Fall ACS Meeting)	CINF Education Chair	ACS Members	CINF	Education/Chair
Fall ACS National Meeting Division Luncheon	Presentation of Company-sponsored CINF Scholarships - Six weeks before ACS National Meeting
Monday of Fall ACS Meeting (usually late August)	Newsletter Editor's Workshop	ACS	CINF Editors	ACS	Executive/Chair
Monday of Fall ACS Meeting (usually late August)	End CINF Luncheon Ticket Sales at Noon; Submit Final Headcount to ACS Headquarters Station so that reservation can be revised as needed with restaurant serving lunch	CINF Members	CINF Chair	CINF	Executive/Chair
Monday of Fall ACS Meeting (usually late August)	CINF Business Meeting	CINF Chair	CINF Members	CINF	Executive/Chair
Tuesday of Fall ACS Meeting (usually late August)	CINF Luncheon. Give Skolnik Award winner & CINF Meritorious Award winner(s) plaques	CINF Chair	CINF Past-Chair	CINF	Executive/Chair
Tuesday evening of Fall ACS Meeting (usually late August)	CINF Skolnik Reception	CINF Chair	CINF Members	CINF	Executive/Chair
Wednesday of Fall ACS Meeting (usually late August)	Meetings & Expositions and Program Chair's Luncheon	ACS	CINF Program Chair	ACS	Executive/Chair
Wednesday of Fall ACS Meeting (usually late August)	ACS Council Meeting	CINF Councilors	CINF	ACS	/Councilor
1 week prior to Fall Conference	Treasurer provides list of division sponsored registration for Programs, CINF Chair and ACS Department of Meetings & Exposition Services	CINF Treasurer	CINF Chair	CINF	Executive/Treasurer
Fall ACS National Meeting	Selection of Herman Skolnik Award Recipient - Fall ACS National Meeting of the year preceding the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair
Divisional luncheon at the Fall ACS National Meeting	CINF Meritorious Award Presentation - in the year the award is made			CINF	Awards/Chair
Sunday of Fall ACS Meeting (usually late August)	Committee on Divisional Activities Open Meeting	ACS	CINF Officers?	ACS	Executive/Chair
At the Fall Conference	Treasurer provides contact information to ACS Department of Meetings & Exposition Services in case of problems with guest registrations	CINF Treasurer	ACS Department of Meetings	CINF	Executive/Treasurer
August 7th	Election Ballots due to Teller	CINF Members and Affiliates	CINF Teller	CINF	Teller/Chair
Mid-August	Division dues checks mailed to Treasurer	ACS	CINF Treasurer	ACS	Executive/Chair

September (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
5 months prior to Spring Conference	Assistant Chair Programs committee provides treasurer with lists of organizers	CINF Program Assistant Chair	CINF Treasurer	CINF	Program/Assistant Chair
September	Applications invited for CSA Trust Grant for upcoming year. Deadline for submittals: 3rd week of Oct. Successful applicants notified by mid-Dec.		CSA Trust Grant Committee Chair
September 1st	Reports due from Symposia Chairs for sessions receiving an ACS Corporation Associates Grant	CINF Symposia Chairs	CINF Chair-Elect	CINF	Executive/Chair-Elect
Mid-September	July/Aug Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair
September 15th	Submit Final Reports to ACS Corporation Associates for grants awarded for Fall ACS Meeting	CINF Chair-Elect	ACS Corporation Associates	ACS Corp. Associates	Executive/Chair-Elect
September 30th	Call for Nominations, Herman Skolnik Award - 2 years preceding the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair

October (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
October	Program Planning & Coordination Conference (P2C2)	ACS	CINF Program Chair	ACS	Program/Chair
3rd week of October	Deadline for submittals: CSA Trust Grant for upcoming year.		CSA Trust Grant Committee Chair
Fall ACS National Meeting Division Luncheon	Distribution of press release, Company-sponsored CINF Scholarships - four weeks after the ACS National Meeting at which the scholarships were awarded
October 15th	Call for applications, Company-sponsored CINF Scholarships - for Spring ACS National Meeting
October 15th	Distribution of press release, Herman Skolnik Award - in the year preceding the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair

November (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
November	Division Annual Report packets mailed to Secretaries and Treasurers	ACS	CINF Secretary & Treasurer	ACS	Executive/Chair
November	Label Package Plan Order Due	CINF Secretary	ACS	ACS	Executive/Chair
1st week of November	Abstracts due for Spring ACS Meeting (OASys public close date)	CINF Speakers	CINF Symposia Chairs & OASys	ACS	(same every year)/
Early November?	Room Reservations for Committee Meetings and Social Events at Spring ACS Meeting	CINF Chair	ACS	ACS	Executive/Chair
1st week in November	Contact potential organizations for upcoming year's fundraising (budgets often set in late year for next year)	CINF Chair-Elect	CINF Chair	CINF	Executive/Chair-Elect
4th week in November	Preliminary Program information due	CINF Program Chair	ACS Meetings Office	ACS	Program/Chair
November 1st	Call for applications, Lucille Wert Scholarship Award - in the year preceding the year the award is to be made	CINF Awards Chair		CINF	Awards/Chair
November15th	ACS Corporation Associates Proposals due for Spring ACS Meeting	CINF Symposia Chairs	CINF Chair-Elect	CINF	Executive/Chair-Elect
Mid-November	Sept/Oct Rosters Mailed to Divisions	ACS Membership	CINF Membership Committee	ACS	Membership/Chair

December (top)

Due Date	Event	Due from	Due to	Deadline set by	Accountability Committee/Role
Early December	CINF Symposia highlights due for Spring ACS Meeting	CINF Symposia Chairs	CINF Program Chair	ACS	Program/Chair
Early December	ACS Corporation Associates Grant Requests due for Spring ACS Meeting	CINF Chair-Elect	ACS Corporation Associates	ACS Corp. Associates	Executive/Chair-Elect
2nd week of December	Final Program deadline	CINF Program Chair	ACS Meetings Office	ACS	Program Chair/
Late December	Spring ACS Meeting Preliminary Program due	CINF Program Chair	ACS	ACS	Program/Chair
Mid-December every ? years	Pacifichem Meeting	CINF Program Chair	CINF Program Chair	ACS	Executive/Chair
December 31st	Call for nominations, Meritorious Award - in the year preceding the year the award is to be made